Tool Overview:
Klassify

About Klassify

Klassify is a data classification platform designed to help organizations identify, label, and protect sensitive information across their digital environments. The platform enforces classification policies by requiring users to apply appropriate labels to documents and emails based on data sensitivity. Through this systematic approach to data classification, Klassify helps organizations meet regulatory compliance requirements like GDPR, HIPAA, PCI DSS, and CCPA while providing the foundation for broader data security initiatives.

What does Klassify do?

The platform combines manual and automated classification capabilities to manage unstructured data both at rest and in motion. At its core, Klassify embeds visual markings such as headers, footers, and watermarks into documents while simultaneously applying metadata tags that integrate with other security tools. These classification labels serve multiple purposes: they educate users about proper data handling procedures, enable enforcement of security policies, and provide context for downstream security tools like Data Loss Prevention (DLP) and Information Rights Management (IRM) systems.

Klassify provides three primary classification methods: user-driven classification where employees manually label documents, policy-driven classification that automatically applies rules, and suggested classification that recommends labels based on content analysis. The platform supports classification across Microsoft Office applications, Outlook, PDF files, and other common file formats. For bulk operations, users can classify multiple files simultaneously through a centralized interface.

The classification engine incorporates both pre-built templates optimized for various privacy regulations and customizable rules that organizations can tailor to their specific needs. When documents are classified, Klassify can restrict users from downgrading classification levels, helping maintain appropriate security controls throughout the data lifecycle.

What makes Klassify different?

A key aspect of Klassify's approach is its integration with existing security infrastructure. The platform leverages metadata tags to enhance the effectiveness of DLP tools, encryption systems, cloud access security brokers (CASBs), next-generation firewalls, and email security solutions. By providing these tools with reliable classification data, Klassify helps reduce false positives in security monitoring while enabling more precise policy enforcement.

For email security specifically, Klassify includes domain whitelisting and blacklisting capabilities tied to classification levels. This feature helps prevent accidental data exposure by controlling which external domains can receive emails containing sensitive information. The platform can also enforce classification of both emails and attachments, with rules that adapt based on recipient domains and sender information.

Use cases and industries

The primary use cases for Klassify center around data governance and risk reduction. Organizations deploy the platform to create a systematic approach to data classification that spans the entire data lifecycle - from creation through storage and ultimately deletion. This classification framework serves as the foundation for enforcing least-privilege access policies and maintaining regulatory compliance.

Financial services, healthcare organizations, and government agencies use Klassify to address their complex regulatory requirements and protect sensitive information. The platform helps these organizations reduce storage costs by identifying which data requires stringent protection measures and which can be managed with standard controls. Through its combination of user education and automated enforcement, Klassify aims to reduce the risk of accidental data leakage while increasing organizational awareness of data sensitivity.