Tool Overview:
ProvePrivacy

About ProvePrivacy

ProvePrivacy is a platform designed to help organizations manage data protection processes and compliance requirements. The platform provides Data Protection Officers (DPOs) and privacy teams with centralized tools for monitoring and managing various aspects of data protection, with the Record of Processing Activities (RoPA) module serving as a core component.

What does ProvePrivacy do?

The platform consists of several integrated modules that address different aspects of data protection management. The RoPA module guides users through documenting data processing activities and identifying potential risks. For incident response, ProvePrivacy includes modules for managing data breaches, handling data subject rights requests, and processing information requests. These modules allow teams to log incidents, establish investigation groups, and generate supervisory breach reports when necessary.

ProvePrivacy incorporates policy management capabilities that enable document owners to distribute and track organizational policies. The system maintains records of staff acknowledgment and understanding of policies, while automatically generating reminders for document owners to review and update materials. The platform also features an e-learning module that provides data protection and security awareness training, along with system usage tutorials.

The risk management functionality serves as a central repository for risks identified across different business areas. Organizations can assess and grade risks, implement action plans, and track mitigation efforts. The platform automatically identifies potential risks based on information entered into the system and allows manual risk entry, creating a unified view of data protection risks across the organization.

What makes ProvePrivacy different?

A distinguishing aspect of ProvePrivacy is its approach to simplifying complex data protection requirements for non-experts. The platform employs screen tips and dynamic questions to guide users through processes like data protection impact assessments (DPIAs) and risk assessments. This guided approach helps organizations determine when DPIAs are necessary and assists in evaluating associated risks.

The platform includes management information dashboards that provide visualization and analysis capabilities. Users can examine data breach incidents over time, track data subject rights requests, monitor risk grades, and export data in various formats. The system maintains historical records of incidents, including both reported breaches and near-misses, which helps organizations demonstrate their compliance efforts.

Use cases and industries

ProvePrivacy serves organizations across various sectors, including higher education, international aid organizations, and corporate environments. The platform appears particularly suited for organizations that need to maintain comprehensive records of data processing activities, manage regular policy updates, and demonstrate compliance with data protection regulations.

The system supports different user roles, from data champions who help identify processing activities to DPOs who require a holistic view of the organization's data protection landscape. This hierarchical approach allows organizations to distribute data protection responsibilities while maintaining centralized oversight and control.